Minggu, 07 April 2013

Migrate to AUDDIS direct debits

AUDDIS stands for Automated Debit Direct instruction service. A AUDDIS operating system allows an organization to submit their instructions to Bacs direct debit electronically instead of sending them in the post. If you are thinking of AUDDIS, here are some things to think about:

1. What are the advantages of AUDDIS?

reduced costs associated with processing (reduced paper and postage)
more accurately, IE not to decipher handwriting,
previous warning (first collection), direct debits that have not been set
reduced errors due to the control module, (pre presentation),
fastest processing time-reduced from 14 to between 2-5 days,
simplify administration,
possibility of introducing a sign of paperless system.
2. There are additional rules AUDDIS and considerations?

It is important to have access to billing instructions in case you need to prove you have the payer’s authority to raise money.
We recommend that you perform a KYC (know your customer) verify how banks are not checking signatures for you.
There are also new transaction codes to be aware, and you must be able to generate a new file.
3. How do I become a user AUDDIS?

All new users of the service send directly to Bacs will be AUDDIS enabled. If your organization currently sends all direct debits from post you have several options:

move all your existing direct debit instructions to become AUDDIS instructions, migrating the service user number. This can be a complex process, though experienced guide can help ensure no interruptions or not collected.

replace your existing service user number with a new issue of AUDDIS enabled service user. All existing customers, should provide new direct debit instructions, running the risk that some customers would refuse. It may be that time-consuming and may require system changes, however for organizations with relatively few customers may be more simple than a migration.

2 user numbers operate in parallel. One would be the current number of non-AUDDIS enabled, which would be used only for existing customers and reduce naturally over time. The other would be activated AUDDIS and should be used for new customers. This may be very simple in practice, especially if there is high customer turnover.
4. how to migrate to AUDDIS?

There are four key stages of migration:

Application: This requires you to complete and submit application forms with your sponsoring bank. You must have taken decisions about software, reference numbers and identity checking before they can complete.

Preparation: at this stage you will need to ensure that you are able to get your systems and processes ready for AUDDIS. This can involve upgrading or procure additional software, depending on the current set.

Test: to prove to Bacsand to your sponsoring bank you are able to send AUDDIS files correctly, you will be asked to send some dummy files while your service user number is set to ‘ test ‘ status. The purpose of this is to make sure that things go well when you go live.

Migrate and Go Live: this is the final step that allows you to convert the existing direct debit instructions in AUDDIS. You will not be able to send instructions manual (paper), once the user service tag has been migrated.
5. how long should it take to implement a AUDDIS system?

You should allow about a month to get a new user number enabled AUDDIS and about four months to migrate your user number service, assuming the process is efficiently managed.

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